Choose the Printer to Use. If you have access to more than one printer, use the Printer drop-down menu to select the printer you want to use. Choose the Properties button to set special options for how you want to print your document. The Properties dialog box is used to set options that are used every time you use the same printer to print documents.
These options will depend on the printer software, but they will usually include options to set the printing mode, orientation, and paper size. This is where you can select to print your document in draft mode, which can save a lot of time and printer ink because it prints characters in a lighter text. You can also change the orientation from portrait the default to landscape so that it is rotated 90 degrees on the piece of paper.
We can also configure options for Print Server. If our printer has bidirectional support our computer can can receive a messages from the printer — like a paper jam, low on toner, out of paper messages, etc. Printer will send those messages to the Print Server. If we want those messages go toward users we have to turn on print notification. To see the print queue we can simply double click on the printer that we see in our Printers and Faxes folder.
Here we can see all documents that are printing. We can also pause printing, or delete a printing job. We can also reorder the jobs the job at the top of the list will print first. By sharing our printer we are making it available for other users on the network. This takes us straight to the Sharing tab. All we need to do now is to click the Apply button and our printer will be available on the network. Of course, we can alter the share name of the printer if we want. If we are using old clients that will have to connect to the printer, we should use short share name for our printer, because very old clients are not able to use the longer share names supported by more recent operating systems.
If our computer was a member of a domain, here we would also have an option to list our printer in a directory. This allows users to search Active Directory for a list of available network printers. If necessary, we can also install additional drivers. To do that we have to click on the Additional Drivers button. This allows clients running different operating systems to automatically download the appropriate driver when they first connect to the shared printer.
As we can see we need to locate the appropriate driver files. We will not do that now so we will click Cancel. Notice that the icon of our printer is changed. Step 1 Log on to the computer from which you want to copy the printer configuration.
Step 2 Click "Yes," when prompted. Step 3 Input "cd [Folder]" minus the quotes into the console to designate where to save the settings. Step 4 Input the following into Command Prompt to export the printer settings to file: printui. Step 6 Drag and drop the DAT file onto the network share or portable drive, or burn the file to disc. Step 7 Sign on to the other computer. You also learn how to manage various printer settings, such as how to set your default printer, paper source, and paper size.
Finally, you learn how to share your own printer with others on the network. Most of the time, you print documents directly from the program you used to create them, whether that program is a word processor such as Microsoft Word, or a drawing program such as Paint. Because most programs designed for Windows follow similar guidelines, you will find that the process of printing from any Windows program is very similar to the following steps.
Many Windows programs also offer a Print button on the main toolbar. This button usually prints one copy of the document using all the default printer settings. If you print this way, you bypass the Print dialog box described in this task altogether. Open the file you want to print using the File, Open command of the program used to create the file.
In the program's Open dialog box, navigate to the folder where the file is stored, select the file, and click Open. Here I am opening a document in Microsoft Word. Figure 3. When you are ready to print the open document, choose File, Print from the program's menu bar.
The Print dialog box opens, which allows you to specify which pages of the document as well as how many copies you want to print. If you have access to more than one printer, use the Printer drop-down menu to select the printer you want to use. Some programs let you set special printing options that are specific to the program you are using.
This is usually done by clicking an Options button in the Print dialog box. For example, some programs allow you to print a document in draft mode , which can save a lot of time and printer ink because it prints characters in a lighter text. Almost every Windows program lets you specify the range of pages you want to print. You can use the program's File, Print Preview command to see a preview of what the document will look like when printed so that you can determine which pages of a lengthy document you want to print.
In the Number of copies box, type the number of copies of the document you want to print. After you have selected your printer, specified the pages and number of copies you want to print, set any extra options, and click OK to print. Most programs allow you to continue working while your document is being printed. The Print dialog boxes for most programs include a Properties button.
Some programs offer a feature named Print Preview , usually available from the File menu, that lets you see your document onscreen as it will look when it is printed.
This can be a handy way of making sure that your document looks the way you think it should before using up paper and ink to print it. I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.
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